Type the signature into the Edit signature box, and click OK to save your new Outlook email signature.From the Replies/forwards list, choose the signature for replies and forwarded message, or leave the default option of (none).If you don't want Outlook to add any email signature to new messages automatically, leave the default (none) option. In the New messages dropdown list, choose the signature to be automatically added to all new messages.In the E-mail account dropdown list, choose an email account to associate with the newly created signature.Under the Choose default signature section, do the following:. To add a new signature, click the New button under Select signature to edit, and type a name for the signature in the New Signature dialog box. Either way, the Signatures and Stationery dialog window will open and display a list of previously created signatures, if any.In Outlook 2007 and previous versions, it's Tools > Options > Mail Format tab > Signatures…. And then click Signature > Signatures… on the Message tab, in the Include group.Īnother way to access the Signature feature is via File > Options > Mail section > Signatures… in Outlook 2010 and later. On the Home tab, click the New Email button.To set up a signature in Outlook, perform the following steps. Also, you can automatically add a signature to all outgoing messages, or you can choose which message types should include a signature. If you have a few different e-mail accounts, you can set a different signature for each account. Customize the plain text version of HTML email signatureĬreating a simple signature in Outlook is easy.How to make a professional email signature (step-by-step example).Create a signature based on your business card.Add image to Outlook signature (logo, photo, social icons).Insert a signature in each message manually.Add a signature automatically to all new messages and/or replies and forwards.Somewhere between the lines, you will also find a few tips to make personalized, informative, and attention-getting Outlook email signatures. In this tutorial, we will focus mostly on practical "how-to" guidelines to create, use and change a signature in Outlook. Over the web, there exist numerous articles, tips and special tools to create a professional email signature. They say the first impression is important, and so is the last, because a positive last impression is a lasting impression! If you often communicate with your friends and family, and especially if you conduct business via e-mail, your signature is one of the most essential points of communication. The instructions will work for all versions of Outlook 365, Outlook 2021, Outlook 2019, Outlook 2016, Outlook 2013, and earlier. Also, you will learn how to make a professional Outlook signature with an image and clickable social media icons. You will find the detailed steps to create and change signature in Outlook, add a signature to all outgoing emails automatically and insert it into a message manually. Similarly, trying this in Chrome, Firefox, or Safari won't work.This tutorial explains different aspects of Outlook signature. If you're using Outlook to read your email from Gmail, Yahoo Mail, or any provider that doesn't use an Exchange server, this won't work. The most important thing to know about signing and encrypting emails in Outlook Online is that you need to be using the Edge browser and an email account that uses Microsoft Exchange. There's little point signing or encrypting your messages if you don't need to, and in the case of encryption, you're just making it so that your recipients won't be able to read your email.īut, if signing and encrypting email is something you need, here's how to do it in Outlook Online. If you don't know much about digital signing or encryption, then you probably don't need to worry about either of them. We're going to assume that if you're interested in digitally signing or encrypting an email you have a good reason for doing so and understand the pros and cons already. The reasons why you might want to digitally sign an email-applying an electronic signature that proves the message came from the sender that it says it came from-or encrypt an email is a whole topic on its own.
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